Data Privacy Policy

Diversity Matters Ltd. will protect any personal data we hold on your behalf.


We are committed to keeping all of your private information confidential. If you give us your information in any way we will never share that information with anyone else and we will only use it in ways you can control.

We may have obtained this information because you asked to keep it by contacting us through the websites, or because you have corresponded with us through email or written form, personal contact through events we facilitate or through phone calls.

Summary and promise:

  1. We only hold information that you have expressly wished us hold and if you have contacted us in the past about our work or shared interests we have in progressing the agenda for a more inclusive Scotland or because of a social need.
  2. We will never give or sell your private information to any other person or organisation (unless you expressly give permission – for example copying two people into email for networking purposes that you want ).
  3. We will let you see any information we hold on your behalf
  4. We have made very easy for your to change any personal information we hold
  5. We will rapidly and swiftly delete all your information if you no longer want us to hold it and we will let you know quickly.

Information is kept securely and is explained below

If you have any questions please contact the administrator at

Privacy Policy in Full

This privacy policy sets out how the Diversity Matters Ltd. uses and protects any information that you give when you use our website or one of our project websites like or it is collected if you contact us in other ways like through email or phone calls or in person.

Diversity Matters Ltd. is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using a website, then you can be assured that it will only be used in accordance with this privacy statement.

We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

What we collect

  • Name and job title or role
  • Contact information, including email address
  • Demographic information such as where you are located like postcode, preferences and interests
  • Other information if we survey your opinion
  • If you are a customer of Diversity Matters Ltd., we may also have your bank account details and other accountancy related information but this is not collected through this website or any of our project websites.

What we do with the information we gather

We require information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Internal record keeping
  • To improve our publications and services
  • To send you emails about new publications or other information which we think you may find interesting
  • To contact you for research purposes
  • To customise our websites according to your interests.
  • To maintain good relationships and connections to support networking that furthers our aims for a more inclusive Scotland.


We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. For example, only two members of our team have access to the electronic and written material we keep and all of this locked physically or through secure password protection in the case of electronic information. We use a third party to manage our website which also carefully protects privacy see

Website data

Our websites contain, written information, photographs and sometime video. We endeavour to make sure our written information is accurate and up to date and photos there are of events we have facilitated where we have expressly asked your verbal permission in the past to show on the site. If you find there is a photo or image that is up but you now no longer want it there and you don’t want to be shared, please let us know and we will remove it. This applies to all photos we share on social media too.

How we use cookies

A Cookies Policy

We use a system of classifying the different types of cookies which we use on the Websites, or which may be used by third parties through our websites. The classification was developed by the International Chamber of Commerce UK and explains more about which cookies we use, why we use them, and the functionality you will lose if you decide you don’t want to have them on your device.

What is a cookie?

Cookies are text files containing small amounts of information which are downloaded to your personal computer, mobile or other device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device.

How long are cookies stored for?

Persistent cookies – these cookies remain on a user’s device for the period of time specified in the cookie. They are activated each time that the user visits the website that created that particular cookie.

Session cookies – these cookies allow website operators to link the actions of a user during a browser session. A browser session starts when a user opens the browser window and finishes when they close the browser window. Session cookies are created temporarily. Once you close the browser, all session cookies are deleted.

Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience.

You can find more information about cookies at and

Cookies used on the Websites

Strictly necessary cookies. These are cookies that are required for the operation of our websites. They include, for example, cookies that enable you to log into secure areas of a website, use a shopping cart or make use of e-billing services (not relevant on our site). Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily. Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region). Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

Third party cookies

These cookies allow third parties to track the success of their application or customise the application for you. Because of how cookies work we cannot access these cookies, nor can the third parties access the data in cookies used on our site. For example, if you choose to ‘share’ content through Twitter or other social networks you might be sent cookies from these websites. We don’t control the setting of these cookies, so please check those websites for more information about their cookies and how to manage them.

Links to other websites

Our websites may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

We will never sell, distribute or lease your personal information to third parties.

You may request details of personal information which we hold about you under the Data Protection Act 1998.

If you would like a copy of the information held on you please write to Diversity Matters Ltd., 32 Balgreen Avenue, Edinburgh EH12 5SU or contact us by email at

If you believe that any information we are holding on you is incorrect or incomplete, please email or write to us as soon as possible, at the above address. We will promptly correct any information found to be incorrect and will inform you when we have done so.

This policy was last updated on: 24th May 2018